Privacy Policy
This privacy notice explains how your personal data will be collected and used when responding to the annual canvass communication via this online service. The website is maintained by Gosport Borough Council in conjunction with Democracy Counts Limited. Its primary purpose is to enable you to respond to the canvass communication issued by the Electoral Registration Officer (ERO).
Data Controller
The Electoral Registration Officer for Gosport Borough Council is the Data Controller for the purposes of electoral registration.
Contact details:
- Electoral Registration Officer, Gosport Borough Council, Town Hall, High Street, Gosport, PO12 1EB
- Email: electoral.registration@gosport.gov.uk
- Telephone: 023 9254 5227
- Website for privacy notice: https://www.gosport.gov.uk/elections
Purpose and lawful basis for processing
The ERO is legally required to maintain the electoral register and conduct an annual canvass under the Representation of the People Act 1983 and associated regulations. The lawful basis for processing your personal data is processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
What we collect
When you respond via this online service, we will collect:
- Details from your canvass communication (including household and elector details)
- Any contact details you provide (telephone number, email address) - providing this is optional
- Your IP address, date and time of access (for fraud detection and prevention purposes)
How we use your data
We will only use your data for electoral purposes, including
- Maintaining the electoral register
- Contacting you where necessary to confirm or clarify details
- Detecting and preventing fraudulent activity
We will not use your data for marketing purposes. We will not share your data with any other organisation unless required by law. The online system is secured by username and password access. Data is encrypted in transit and stored securely.
Data processor
Democracy Counts Limited acts as a data processor on behalf of the Electoral Registration Officer. Contact details for Democracy Counts Ltd:
- The Data Compliance Officer, Democracy Counts Limited, 3A Liverpool Road, Warrington, WA5 1ED
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